HR Clerk Posts (x2) at Kopanong Hospital, Gauteng | R228,321 p.a. | Closes 26 Jan 2026

The Gauteng Department of Health has announced a critical recruitment drive, opening two (2) posts for Human Resources Clerks at Kopanong Hospital. This represents a valuable opportunity for administrative professionals with an interest in human resources to build a stable, rewarding career within the public health sector. With a competitive annual remuneration package of R228,321 and a clear path for professional development, these positions are poised to attract significant interest. This comprehensive guide provides all the information you need, from eligibility and duties to the step-by-step application process, ensuring you can submit a strong, compliant application before the 26 January 2026 deadline. HR Clerk Posts

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Understanding the Role: HR Clerk in a Public Hospital

A Human Resources Clerk is the backbone of any effective HR department, especially in a demanding environment like a public hospital. This role is far more than administrative; it is a pivotal function that supports healthcare workers, ensuring they can focus on patient care by managing their employment conditions efficiently and accurately. At Kopanong Hospital, the HR Clerk will be instrumental in maintaining smooth HR operations, directly contributing to the institution’s overall functionality and staff morale.

Detailed Requirements: Are You Eligible?

Prospective applicants must carefully review the following mandatory requirements set by the Gauteng Department of Health. Meeting these criteria is the first step toward a successful application.

1. Minimum Educational Requirements

• Non-Negotiable Base: A Grade 12 certificate or its equivalent (Senior Certificate/Matric) is the absolute minimum requirement.
• Strongly Advantageous Qualifications: While not always mandatory for entry-level clerk posts, possessing any of the following will significantly strengthen your application:
  • A three-year National Diploma or Degree in Human Resource Management, Public Administration, Public Management, Industrial Psychology, or Business Administration from a recognized tertiary institution.
  • An Introduction to PERSAL certificate. PERSAL (Personnel and Salary System) is the integrated administrative system for the South African public service, and knowledge of it is highly prized.

2. Experience and Knowledge Prerequisites

• Experience: The post calls for candidates with two to five years of experience in an administrative or clerical environment. However, candidates with a relevant tertiary qualification (as above) may be considered with one year of experience.
• Essential Knowledge: Applicants must demonstrate a working understanding of:
  • General HR administrative functions: recruitment, selection, conditions of service, leave management, and performance management.
  • Key South African labour legislation: The Public Service Act, Public Service Regulations, Skills Development Act, and Employment Equity Act.
  • Foundational governance principles: The Batho Pele Principles and relevant aspects of the South African Constitution.
  • Standard office procedures: filing, record-keeping, data collection, and reporting.

3. Critical Skills and Competencies

The successful candidate will need to prove proficiency in:

• Computer Literacy: Advanced skills in the Microsoft Office Suite (MS Word, Excel, Outlook) are crucial for reporting, data management, and communication.
• Communication: Excellent verbal and written communication skills for liaising with staff at all levels and providing clear, accurate information.
• Organisational Abilities: Strong planning, multi-tasking, and time-management skills to handle various responsibilities and meet deadlines in a fast-paced setting.
• Interpersonal Skills: A customer-service orientation, discretion for handling confidential information, and the ability to interact effectively with diverse stakeholders.

Core Duties and Responsibilities: What Will You Do?

As an HR Clerk at Kopanong Hospital, your daily tasks will be diverse and impactful. Key responsibilities include:

• HR Administration: Managing the institution’s end-to-end human resources clerical functions.
• Recruitment & Selection Support: Implementing and administering recruitment policies and procedures, from advertising to onboarding paperwork.
• Conditions of Service: Processing and implementing employee benefits, service conditions, and related enquiries.
• Records Management: Maintaining meticulous filing systems for all HR documents, ensuring an easy-to-follow audit trail for compliance, investigations, and internal audits.
• PERSAL System Operations: Capturing and updating data related to leave, claims, and other employee transactions on the mandatory PERSAL system.
• Stakeholder Service: Providing accurate advice and information to hospital staff and management on HR policies and procedures, responding to queries promptly.
• General Support: Performing any other reasonable duties as assigned by the supervisor to ensure the HR department runs efficiently.

The Employment Package: Salary and Benefits

The advertised annual salary is R228,321. This is a Level 5 position within the public service grading system. In addition to this base salary, successful applicants will be entitled to the standard benefits package offered to public service employees in Gauteng, which typically includes:

• Membership in the Government Employees Pension Fund (GEPF), one of the most comprehensive pension funds in the country.
• A housing allowance (subject to government stipulations).
• Medical aid scheme options.
• Leave benefits including annual, sick, and family responsibility leave.

Step-by-Step Application Guide

Crucially, the Gauteng Department of Health ONLY accepts online applications for this post. Emailed, faxed, or hand-delivered applications will be rejected.

Follow these steps carefully to ensure your application is considered:

1. Prepare Your Documents:
   • Updated CV: Detail your experience, skills, and qualifications relevant to the HR clerk role.
   • Certified Copies: Have certified copies of your ID document, Grade 12 certificate, tertiary qualifications, and proof of any other courses (like PERSAL) ready for upload. Certification must be recent (not older than 6 months).
   • Completed Z83 Form: Download the NEW, amended Z83 application form from www.dpsa.gov.za or the professional job centre. This form must be filled out in full, signed, and initialed on every page. In Section C (Part 5), clearly state “Department of Health” as the department where the post was advertised.
2. Submit Online:
   • Visit the official E-Recruitment portal: http://professionaljobcenter.gpg.gov.za.
   • Navigate to the advertisement for the Human Resources Clerk (x2) at Kopanong Hospital.
   • Follow the on-screen instructions to register/ log in, fill in the online form, and upload all your prepared documents in the specified formats (usually PDF).
3. Application Support:
   • For any technical queries or assistance with the online application system, you may email e-recruitment@gauteng.gov.za.

Important Note: Failure to submit the fully completed new Z83 form, a detailed CV, and certified copies of all required documentation will result in disqualification. Applicants are advised to apply well before the closing date to avoid last-minute system congestion.

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FAQ: Frequently Asked Questions

Q1: What is the closing date for the HR Clerk positions at Kopanong Hospital?
A: The absolute final deadline for all applications is 26 January 2026. Late submissions will not be considered.

Q2: Can I email or hand-deliver my application instead of applying online?
A: No. The Gauteng Department of Health has a strict online-only application policy for this vacancy via the E-Recruitment portal. Any applications sent via email, fax, or hand delivery will be automatically disqualified.

Q3: I have a degree in Business Administration but only 6 months of formal experience. Can I apply?
A: While the advertisement mentions 2-5 years of experience, it also states that a relevant tertiary qualification may allow for consideration with one year of experience. Six months may be insufficient. However, if your 6-month experience is highly relevant and you have other strong skills (like PERSAL certification), you could apply, but be aware that candidates meeting the full experience requirement will have a competitive advantage.

Q4: What does “PERSAL certificate” mean, and is it mandatory?
A: An “Introduction to PERSAL” certificate is a short course that provides basic training on the government’s Personnel and Salary system. It is listed as an added advantage, not a strict mandatory requirement. However, possessing it makes your application significantly stronger, as it reduces the training needed for you to become operational in the role.

Q5: Who is the employer for this position?
A: The employer is the Gauteng Provincial Government, specifically the Department of Health. The successful candidate will be placed at Kopanong Hospital.

Q6: Where can I get the new Z83 form?
A: The new, amended Z83 form is available for download on the Department of Public Service and Administration (DPSA) website at www.dpsa.gov.za under “vacancies” or directly from the Gauteng Professional Job Centre portal.

Q7: What are the key skills I should highlight in my application?
A: Focus on demonstrating your computer skills (MS Office), knowledge of HR administrative processes, understanding of relevant South African labour laws, and your ability to communicate and manage confidential information effectively. Use specific examples from your past work or studies.